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ADD INCREDIBLE VALUE TO YOUR NEXT EVENT
THE ORLANDO CONFERENCE HEADSHOT PHOTOGRAPHER
A SEAMLESS EXPERIENCE AND INCREDIBLE VALUE
For Orlando, conference headshot photography is a BIG deal. Our professional headshot booth perfect for your next event or conference! It enables companies with a large, geographically diverse workforce to get stunning and consistent headshots. Additionally, it allows conference organizers or sponsors to provide incredible value while generating leads. Here’s why you want to add headshots to your event:
- Consistent headshots across any-sized group
- Individual, private proofing galleries for each person
- Instant delivery by email to all participants individually
- Lead list generation with data collection
- Zero admin work for you
Whether you need headshots for your team during an annual meeting or you are looking to add incredible value for event attendees while generating leads, our team of conference headshot photographers can help. Contact us today to find out more and book us for your event.
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WATCH OUR HEADSHOT BOOTH IN ACTION
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CONFERENCE HEADSHOT BOOTH PRICING
STEP 1 – SELECT YOUR COVERAGE
Headshot stations can be booked for a half day (up to four hours) or a full day (up to eight hours). First, consider your event schedule and the number of people needing headshots. Then, decide on the amount of coverage you require. Each headshot station can usually accommodate up to 20 people per hour.
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Headshot Station $1650/$3200
You can choose either a half-day (up to 4 hours) or a full-day (4-8 hours) of headshot station coverage. The headshot station includes: All images in high resolution File organization (renaming files to the person in the photo) A standard commercial usage license A lead list of all people photographed with their contact info in Excel or CSV format Individual model releases for all photographed Headshots can be delivered to each person in private galleries or as a complete gallery of images, based on your needs.
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Additional Headshot Station $1500/3000
If the amount of headshots you need or the time-constraints of your event require more than a single headshot station can cover, adding an additional headshot station can make sure everyone gets a great headshot in the time allowed. Additional stations also reduce the wait times for attendees.
STEP 2 – SELECT YOUR EXTRAS
The base price for your conference headshots covers the essentials. Additionally, you can enhance the experience for your attendees with some incredible extras. Options like instant headshot delivery and hair and makeup services can create a truly memorable experience. These upgrades will generate buzz for weeks.
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Instant Individual Delivery $500/900
Increase the wow factor of your headshot station with instant delivery. With this feature, each participant will receive a private gallery of images via email within minutes of being photographed. We take care of hosting, delivery, and support for all participants, so you have zero admin work.
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On-Site Image Selection $500/$900
With on-site selection, our team assists each participant in choosing their favorite image right after their session. This ensures that everyone has a headshot they love, delivered both individually in private galleries and to the company. These selections can also be retouched for an additional fee
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Basic Retouching for All Headshots $500/$1000
Enhance the experience by providing attendees with basic retouching on all delivered images. This includes blemish removal, wrinkle reduction, and teeth whitening for all photos.
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Hair and Makeup $550/$950
To help everyone look their best, we offer an on-site hair and makeup station. This gives everyone getting a headshot the option of a quick touch-up before stepping in front of the camera. It adds fantastic value for attendees and improves the final look of the images by eliminating stray hairs and reducing facial shine.
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Enhanced Retouching $18/image
For clients seeking additional retouching for participants, Enhanced Retouching is the perfect choice. Each headshot is meticulously hand-retouched, going beyond basic corrections. This service includes stray hair removal, glare reduction on eyeglasses, wrinkle and lint removal, and even background replacement.
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Social Media Content $1000/$1800
A dedicated member of our team will create social media-friendly content for your marketing team. We provide vertical videos for Instagram, cinematic behind-the-scenes footage, and stills, all delivered to you daily.
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Custom Scheduling $250
For events with executives or VIPs, we offer a custom calendar for designated guests. This allows them to get a great headshot efficiently without waiting in line.
SAMPLE PACKAGES
You can check out examples of our base price with added extras to see what headshots at your conference or event could look like. Whether you need just the basics or want the best experience possible, we have the perfect solutions for your event.
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Headshot Essentials Package $4,100/day
Our full-day headshot station includes file organization (renaming) and your choice of either on-site selection or instant delivery. You also get a lead generation list, individual galleries, and delivery of both individual and whole galleries. White-label custom galleries are available upon request.
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Premium Headshot Experience Package $9,000/day
This package includes all items from the Headshot Essentials package, along with on-site hair and makeup touch-ups, custom sponsor signage, and a customized video display with sponsor ads. It also includes up to 250 images with enhanced retouching. Custom scheduling for VIPs is available as part of this experience.
STEP 3 – BOOK HEADSHOTS FOR YOUR CONFERENCE
Get in touch with us to book a conference headshot photographer for your event. Reserve your dates, and we’ll handle the rest. Our goal is to take all the admin work off your plate and deliver an incredible experience for your attendees.
NEED MORE INFORMATION?
Have more questions about booking an Orlando conference headshot photographer? Fill out the form below to get more information about a professional headshot booth at your event. We can provide you with a custom quote and answer any questions you might have.
SOME OTHER QUESTIONS YOU MIGHT HAVE:
How many people can you provide headshots for at an event?
Each headshot station can serve an average of 20 people per hour, although this can vary based on several factors. If the booth is in a common, highly-visible area, it tends to attract more traffic. Typically, the headshot station is one of the busiest attractions at any conference. Offering complimentary headshots is as popular as giving out candy bars at a kindergarten—expect it to be a big hit. Under ideal circumstances, a single station can serve between 200 and 300 people in a full day.
Do the photos from events need retouching?
The need for retouching depends on the intended use of the images. For a headshot station aimed at adding value to an event, we typically don’t recommend it. We use lighting and posing techniques, along with great conference headshot tips and optional professional hair and makeup touch-ups, to ensure the images look great straight out of the camera. However, if the images are intended for use beyond LinkedIn or Teams, we recommend adding retouching to ensure everyone looks their best. Check out our conference headshot dos and don’ts here.
How are the images delivered?
Regarding image delivery, you have options. We organize all images by renaming the files to match the person in the headshot. For example, 1234.jpg becomes Smith_Jane.jpg, making it easier to get the right images to the right people. Once organized, we sort them into individual galleries for each person and can deliver them individually or in a single gallery, based on your needs. All files are delivered by email. If your company requires a specific FTP or upload system, we are happy to accommodate.
Do you also offer event photography?
Absolutely! We have dedicated event photographers on staff who know how to capture what matters most at an event. Our team has served clients like Microsoft, Bloomberg, Blue Origin, UBS Financial, Veritas, and more. In addition to event coverage, we offer step-and-repeat photos, photo booths, and video services such as testimonials and promos. Check out our event photography page for all the information you need, or contact us for a custom quote.
Do attendees just line up for headshots or can they make an appointment?
Both! We can operate a headshot station on a first-come, first-served basis and allow advanced scheduling for executives or VIPs. We recommend a mix of both. This way, your team members can update their headshots without waiting in line, while other attendees can still enjoy the experience. We will work with your team to create the best of both worlds.
What happens to the data you collect after the job?
We understand data privacy and all your data is kept entirely private. We do not share or sell your data with anyone other than who you specifically designate. We maintain and secure your data in our delivery platform with full encryption at rest and transport security. Data can also be permanently deleted when your job is complete and you have all your images locally backed up. Our processes and software are fully GDPR compliant. We can assist you with any of your privacy needs, just tell us what you need!
Ready to Book Headshots for Your Conference?
If you’re ready to book your event headshots or have more questions, just click below to get in touch.